Simple data protection tips for SMEs
Heading into 2019, it’s more important than ever before to protect your data. Data protection doesn’t have to be complicated and there are a few basic changes you can implement starting right… now.
Never leave devices unattended or unprotected
If you were away from the office, perhaps working in a coffee shop, you wouldn’t dream of leaving your laptop unattended on the table while you go to the counter. But what about when you’re in the office?
A surprising number of security breaches are insider attacks, often carried out by trusted sources. Perhaps someone is secretly setting up a competitor business – or a visitor to the office has an interest in accessing your company’s data.
But don’t worry, there are many simple ways to protect your data and to ensure that your private information stays private. One of the most natural solutions, which is so often forgotten, is to lock your computer, following the instructions on your device. Do be sure to create a memorable password though!
Do you always remember to lock your computer before you leave the room? This is the only foolproof way to ensure no prying eyes are scouring your files for valuable information. You should never risk someone else viewing financial data or other sensitive information you’re in the middle of working on.
Patching and software updates
Criminals and hackers are constantly evolving and creating new ways to access your data – and you can be sure that 2018 won’t be any different.
One of the most effective ways of protecting your business from any vulnerabilities is by ensuring that your devices are always updated to the latest software versions.
Automatic updates are usually available, so make sure your systems are set up to receive them. That way it’s not a task you have to keep thinking about to make sure your protection is current and secure and there’s no danger of this vital function being overlooked when you’re busy concentrating on core business activities.
Be wary of unknown external devices
Never opening attachments on unsolicited emails is now widely seen as common sense – but the same should be said about opening unfamiliar devices. Malware can be spread through infected external hard drives, smartphones and flash drives.
So if you find a discarded flash drive in the car park, don’t be tempted to plug it in, to try and find out whom it belongs to or uncover what secrets it holds! You don’t know what, or who, you could be inviting onto your laptop.
Monitor your file sharing
When you add an attachment to an email, how can you make sure it stays secure? If you give your banking details to your accountant, you certainly wouldn’t want them to store or forward it to a third party without your knowledge.
Technology is continuously developing, and now some Cloud storage solutions (such as Nimbox) offer encrypted file sharing with password-protected download links and the ability to receive a notification when the recipient downloads or amends a file you own.
That way you know exactly who is reading or making any changes to your files.
For more information on how you can protect the data at the heart of your business take a look at our business continuity services or call 03453 888 327.